QUALIFICATIONS AND DUTIES OF THE TREASURER
Treasurer
As required by law, the Governing Board will appoint an individual to
serve as Treasurer for the Educational Service Center. The person selected
must be licensed by, and meet the standards established by, the State
Board of Education. Initial appointments will be for two years and
re-appointment will be for four years, by action taken at the Governing
Board's annual organizational meeting.
If the Governing Board does not intend to re-appoint the Treasurer, either
after the Treasurer's initial term or a four-year term, it will notify the
Treasurer in writing of such intention not later than the first regularly
scheduled Board meeting in October. If the Governing Board does not give
such notice by the specified date, the Treasurer is considered re-employed
for a four-year term at a salary determined by the Governing Board at its
organizational meeting.
The Treasurer will perform the duties prescribed by State law and will be
directly responsible to the Governing Board of the Educational Service
Center and will work cooperatively with the Superintendent.
Specific Duties of the Treasurer
1. Serves as Treasurer for all Educational Service Center funds.
Assumes responsibilities for the receipt, safekeeping and disbursement of
all Educational Service Center funds:
A. supervises the collection, safekeeping and distribution of all funds;
B. receives all moneys belonging to the Educational Service Center;
C. acts as custodian of all moneys belonging to the Educational Service
Center; deposits moneys received in banks designated by the Governing
Board; exercises authorized investment methods of the Educational Service
Center for the most advantageous investment return and provides for the
safekeeping of investment and securities;
D. pays out Educational Service Center moneys on written order of
designated official(s) of the Governing Board and
E. is responsible for the preparation of warrants, recording of all
disbursements and maintaining accurate records of all disbursement of
Educational Service Center funds.
2. Serves as the Educational Service Center's chief fiscal officer.
A. serves as the Educational Service Center's spokesperson on fiscal
matters;
B. prepares and analyzes all financial statements;
C. prepares and submits a monthly financial accounting (as the Governing
Board may request or require) of all Educational Service Center funds
(assets);
D. makes all reports which are the result of the accounting function;
E. makes a full and complete itemized report of the finances of the
Educational Service Center at the close of each fiscal year;
F. is responsible for providing necessary financial information in a
timely manner to the Governing Board, administration and agencies of the
State and U.S. governments;
G. prepares reports to the proper staff officials concerning the status of
their budgetary accounts to guard against the overspending of any
appropriated (budgeted) account and
H. furnishes appropriate fiscal certificates as required by State law.
3. Directs and manages all financial accounting programs and systems.
A. sets up and controls (maintains) an accounting system including the
establishment and supervision of internal accounting controls (including
data processing) adequate to record in detail all financial transactions
of the Educational Service Center; recommends new accounting methods as
necessary and/or desirable;
B. is responsible for the maintenance of a complete and systematic set of
financial records in accordance with State statutes and procedures
prescribed by the Auditor of State of all financial transactions of the
Educational Service Center;
C. acts as general accountant of the Governing Board and preserves all
accounts, vouchers and contracts relating to the Educational Service
Center; accounts for the receipt and disbursement of cash and provides for
the safety of records maintained for the maximum period specified by State
law and/or Governing Board policy; these records will be available to the
Governing Board and other appropriate parties;
D. is responsible for the detailed recording (including data processing)
of all financial transactions in appropriate journals and subsidiary
ledgers;
E. prepares payrolls, including deductions; prepares and maintains all
necessary records of earnings and deductions and similar personnel payment
records; is responsible for reports and warrants to proper agencies
covering deductions;
F. supervises the preparation of studies establishing, appraising and/or
improving financial procedures and internal controls;
G. provides accounting services (including management information);
H. assists with budget development and long-range planning;
I. works in cooperation with the Superintendent in the projection of
revenue and expenditures in preparing and implementing the appropriation
resolution and spending plan for all Governing Board funds;
J. works closely and cooperatively with auditors.
4. Acts as Secretary of the Governing Board.
A. attends all meetings of the Governing Board (unless properly excused by
the Governing Board);
B. compiles and preserves all official records and reports of the
Governing Board;
C. records Governing Board proceedings in the minutes and attests
President's signature after Governing Board approval; opens, reads and
enters all bids (when bidding is required) in the minutes;
D. executes conveyances of the Governing Board (together with Board
President);
E. notifies Board of Elections of changes in Educational Service Center
boundaries;
F. accepts summons served on the Governing Board;
G. may conduct auction of Governing Board real and personal property;
H. supervises the mailing or delivering of meeting agendas and meeting
minutes to Governing Board members.
5. Other duties as assigned by the Governing Board.
[Adoption date: June 21, 2001]
LEGAL REFS: ORC 131.18
3301.074
3311.19
3313.14; 3313.15; 3313.22; 3313.24; 3313.26-3313.261; 3313.27;
3313.34; 3313.51
3319.03; 3319.04
5705.41; 5705.45
CROSS REFS: BCCA, Incapacity of Treasurer
DH, Bonded Employees and Officers
|
