PURCHASING PROCEDURES
Moneys under the jurisdiction of the Governing Board may not be expended
except upon a warrant drawn against a specific appropriation and against a
specific fund. Therefore, no contract or purchase order for the expenditure
of money will be made unless there is attached to it a certificate of the
Treasurer certifying that the amount required to meet the contract or
purchase order has been appropriated and is in the treasury, or is in the
process of collection, and is free from previous encumbrance.
Any contract or purchase order issued without such a certificate attached is
void, except as the law allows later issuance within 30 days of the
certificate and except that, if the amount involved is less than $1,000, the
Treasurer may authorize it to be paid without the ratification or
affirmation of the Governing Board. Under certain conditions, the law also
allows the Treasurer to issue blanket certification, subject to limitations
of time and amount as set by law.
Purchasing procedures will be designed to ensure the best possible price for
the desired products and services. Procedures for purchasing will be
developed to require that all purchases are made on properly approved
purchase orders and that, for items not put up for bid, price quotations
will be solicited.
Special arrangements may be made for ordering perishable and emergency
supplies.
[Adoption date: June 21, 2001]
LEGAL REFS: ORC 3313.46
3327.08
5705.41; 5705.412; 5705.44; 5705.45
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